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T. Patel Electrical Services Your business name
45 Birch Street, Leeds, LS1 4AB
Tel: 07700 900 456
Email: tpatel@tpatelelectrical.co.uk
NICEIC Reg: 123456 Trade certification if applicable
Tel: 07700 900 456
Email: tpatel@tpatelelectrical.co.uk
NICEIC Reg: 123456 Trade certification if applicable
Quote For Customer name & address
Birchwood Developments Ltd
20 Commerce Park, Wakefield
WF2 7TQ
WF2 7TQ
Site Address Where work will be done
Unit 3, Birchwood Business Park
Birchwood Lane, Wakefield, WF2 8AB
Leave blank if same as above
Scope of work Optional but recommended
Full electrical first fix and second fix for new build commercial unit. Includes consumer unit installation, wiring of 24 power outlets, lighting circuits (8 zones), emergency lighting, and smoke detection system. Work to BS 7671 18th Edition Wiring Regulations.
| Description | Qty | Unit Price | Type | Amount |
|---|---|---|---|---|
|
First fix wiring — power & lighting circuits
Cable runs, back boxes, consumer unit wiring
|
1 | £1,200.00 | Labour | £1,200.00 |
|
Second fix — sockets, switches & lighting
Install & connect all outlets, switches, fittings
|
1 | £950.00 | Labour | £950.00 |
|
Consumer unit — 18-way dual RCD
Hager VML918DPROFID, supplied & fitted
|
1 | £340.00 | Materials | £340.00 |
|
Cable, back boxes & fixings
2.5mm twin & earth, 1.5mm, SWA, conduit, accessories
|
1 | £620.00 | Materials | £620.00 |
|
Emergency lighting & smoke detection
6 emergency fittings, 4 interlinked smoke alarms, supply & install
|
1 | £480.00 | Materials | £480.00 |
|
Testing, certification & EIC
Full installation test, Electrical Installation Certificate
|
1 | £250.00 | Labour | £250.00 |
| Labour total | £2,400.00 |
| Materials total | £1,440.00 |
| Subtotal (net) | £3,840.00 |
| VAT (20%) VAT registered only | £768.00 |
| Total (inc. VAT) | £4,608.00 |
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What to include on every trade quote
Professional quoting standards for UK tradespeople — tick all before sending
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Your business name, address & contact details Include your phone number and email so the customer can accept easily. Add trade certifications (NICEIC, Gas Safe, NHBC) to build trust and justify your price.
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Unique quote number Essential for your own records and for the customer to reference when accepting. Sequential numbers make it easy to track which quotes have been accepted or are outstanding.
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Quote date and validity period Always state how long your price is valid — 30 days for most jobs, 14 days if material costs are volatile. This protects you from price rises between quoting and starting.
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Customer name, address & site address Identify who the quote is for and where the work will be done. This forms part of the contract if accepted — so be precise. Use registered company name for commercial clients.
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Scope of work description A brief summary of exactly what's included in the price. This prevents "while you're here" add-ons and protects you from disputes about what was agreed.
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Itemised labour and materials — separate lines Show each element of the job separately with unit prices. Customers respect detailed quotes and are less likely to haggle. For CIS jobs this is essential — CIS deductions apply to labour only, not materials.
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VAT calculation VAT registered only Show subtotal (net), VAT amount at 20%, and gross total separately. Include your VAT registration number. Without this, your customer cannot reclaim the VAT as input tax.
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Payment terms including deposit requirement State your deposit percentage upfront (50% is standard for most tradespeople). Include your bank details so accepting the quote and paying the deposit is frictionless.
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Terms and acceptance section Brief T&Cs (what's included, exclusions, guarantee period) and a space for the customer to sign or confirm acceptance. Signed quotes are the clearest form of contract.
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Frequently asked questions
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What should a trade quote include in the UK?A professional UK trade quote should include: your business name and contact details, the customer's name and address, a unique quote number, the date issued, a validity period, an itemised breakdown of labour and materials, VAT if registered, and your payment terms including any deposit requirement.
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What is the difference between a quote and an estimate?A quote is a fixed price — once accepted, you're legally bound to do the work at that price. An estimate is an approximate cost that can change. Quotes win more work because they give customers certainty. Use estimates only on complex jobs where the full scope isn't known upfront.
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Should I charge VAT on my trade quote?Only if you're VAT registered. You must register when your taxable turnover exceeds £90,000 (2024/25). If you're VAT registered, show the net price, VAT rate (20%), VAT amount, and gross total — plus your VAT number. If not registered, just show the total without VAT.
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How long should a trade quote be valid for?Most UK tradespeople set 30 days for standard jobs. For jobs with volatile materials costs (copper, timber, steel), 14 days is sensible. Always state the validity period clearly — it protects you if materials prices rise before the customer accepts.
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Can I use this quote template for CIS jobs?Yes. This template includes separate labour and materials line items — exactly what's needed for CIS. The contractor deducts CIS from your labour total only, not from materials. Use our free CIS calculator to work out the deduction figures, or use PriceWork which handles this automatically.
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Do I need to split labour and materials on a quote?It's good practice and customers increasingly expect it. For CIS jobs, it's essential — CIS deductions only apply to labour, not materials. Even for non-CIS work, itemising labour and materials helps customers understand the breakdown and reduces disputes about what was included.
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Is a verbal quote legally binding in the UK?Yes, verbal quotes can be legally binding — but are very hard to enforce without a written record. Always provide written quotes. A written quote accepted by the customer (even by email or text) forms a clear contract. If you're later asked to do the work for less, you have evidence of the agreed price.
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What payment terms should I put on a trade quote?State payment terms on the quote itself, not just the invoice. Typical terms: 50% deposit on acceptance, balance within 14 days of completion. Including terms upfront sets expectations early and filters out customers who might dispute them later. Deposits also protect you if a job is cancelled. Use our free invoice template to issue the invoice once the job is done.